Work History

Executive Assistant to Senior Vice President of Business Strategy and Vice President of Marketing. The position included supporting multiple executives across different time zones. I was responsible for email support, coordinating travel, calendaring and processing expense reports. Managed a wide range of tasks that include:

• Budget Management: – Created and managed a budget tracking system for the Marketing, Business Development and Business Strategy teams. Processed all invoices for payment, working closely with the finance department. Monitored budgets, prepared financial reports by vendor as needed. Reconciled corporate credit card purchases against GL.

• Vendor Management: Managed and tracked contracts and NDAs for partners and third-party vendors. Managed all vendor invoices to ensure timely payment. Collaborated with vendors to facilitate seamless access to our SharePoint and Teams channels.

• Marketing Support: Assist with the creation and implementation of marketing campaigns. Created and maintained a SharePoint asset library. Managed logistics and provided onsite support for an offsite, Business Development partner event, which included venue selection, catering, invitation creation and contract negotiation with the venue. Collaborated with multiple vendors and maintained a strong relationship with partners to ensure a successful event.

 • Business Development Support: Worked closely with the BD team on multiple projects by conducting research on potential partners, competitive analysis and identifying potential industry events to attend.

• Website/CMS Management: Created website and CTA forms for a BD partner microsite. Created a landing page for an offsite activation. Managed HubSpot for Marketing and Business Development. Created and maintained a SharePoint intranet site for the Business Strategy team.

Other tasks performed: Maintain files, handle sensitive information with discretion and always maintain confidentiality. Act as liaison between executives and internal/external stakeholders, handling correspondence, and managing emails.

Coordinate the activities of the Levittown Community Action Coalition (LCAC) as required by the ONDCP, Drug Free Communities Grant.

Plan and execute the coalitions action plan with the goal of reducing substance use and misuse in the Levittown and Island Trees Communities. This includes, but is not limited to: developing needs assessments, goals, objectives, and strategies that support the reduction of risk factors and the enhancement of protective factors, using the Strategic Prevention Framework (SPF) model.

Responsible for media relations, oversee youth coalition activities, develop, and conduct educational presentations, conduct steering committee and general coalition meetings, coordinate, and conduct focus groups, key informant interviews, administer surveys, and working with all twelve sectors of the community including government.

Mange all activities and execute all grant reporting requirements and continuations. 

Repeatedly promoted during my 28-year tenure with Information Builders, culminating in current responsibility for coordinating all office functions and supervising administrative staff of seven full- time Administrators.

Personnel Coordinator, commission processing.

Worked closely with Event Marketing team on large, in house and client training conferences both on and offsite.

Managed all administrative tasks including, ordering supplies, keeping personnel records, travel arrangements. Worked independently 95% of the time.

Personal Assistant to the Senior Sales and Marketing Vice President for 17 years until his retirement. Organized all off-site executive conferences, scheduled meetings, maintained a busy calendar, prepared all PowerPoint presentations, personal banking and coordinated all travel both domestic and international.

Supported two product sales managers and team. Coordinated all office moves, backup to Executive Administrator. Manage all administrative tasks.

Supported two contract administrators. Tasks included heavy filing and typing of contracts.

From December 2017- March 2020